What the agency is buying
by RFPFinder from the notice and attachments; the solicitation governsThe Wisconsin Army National Guard seeks a contractor to provide lodging, meeting space, audio-visual support, and catering for a post-demobilization Yellow Ribbon Reintegration Event in Wisconsin Dells for approximately 500 personnel on January 9–10, 2027. Award will be made to the lowest-price offeror meeting the Statement of Work requirements under a firm-fixed-price contract.
Scope
- Lodging (205 double-occupancy rooms) and meeting space for 500 personnel
- Audio-visual support, catering, and on-site event coordination for two-day reintegration event
How to get the bid documents
- Download the 3 documents below (no portal account needed)
- Check the submission requirements in the compliance checklist
- Submit as the notice directs before 12:00 PM CT on Nov 15
Details
- Place of performance
- Wisconsin Dells, Wisconsin
- Buyer type
- Federal
- Notice type
- Combined Synopsis/Solicitation
- Solicitation no.
- W912J2-27-Q-042147
- Category
- Event Planning · beta
- Size standard
- $40M revenue SBA table, NAICS 721110
- Delivery location
- Wisconsin Dells, Wisconsin area from notice
- Period of performance
- January 8–10, 2027 (setup January 8; event January 9–10) from notice
- Local presence
- Not required
- Amendments
- 1, last Oct 21
- Contact
- Austin J. Reese
- Office
- DEPT OF THE ARMY · W7N8 USPFO ACTIVITY WI ARNG
Not stated in the notice: estimated value. Check the bid documents.
Contact details from the source notice. Contact the buyer only about this solicitation, and note the question deadline.
Key dates
- Amendment 1
- Wed, Oct 21
Change log
verified Thu, Oct 22 · 11:30 PM CT- Posted · Combined Synopsis/SolicitationTue, Oct 20 · 10:20 AM CT
- Amendment · New version of the notice posted at the sourceWed, Oct 21 · 12:33 PM CT
- Updated · description text changedWed, Oct 21 · 11:30 PM CT
Report a problem
Notice as published
Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027
This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.205, as supplemented with additional information included in this notice. i. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. ii. The solicitation number assigned to this action is W912J2-27-Q-042147.
The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618. iii. This requirement is unrestricted with an applicable NAICS Code of 721110. iv. Please send proposals In Accordance With (IAW) the attached Statement of Work. v.
The Wisconsin Army National Guard (WIARNG) is seeking a contractor to provide lodging, conference and meeting space, audio-visual (A/V) support, and catering for a post-demobilization Yellow Ribbon Reintegration Event supporting the 121st Field Artillery Regiment and 108th Forward Support Company in the Wisconsin Dells, Wisconsin area. vi. The period of performance shall be from 8 January 2027 (setup) to 10 January 2027. Lodging will be for the night of Saturday, 9 January 2027. vii.
Evaluation will be based on the lowest price offeror meeting or exceeding the requirements specified in the Statement of Work. To be considered, all bids must include:
- A narrative demonstrating conformance to the Statement of Work. 2.
A completed bid sheet detailing all costs. viii. A firm-fixed-price contract award is anticipated. 4.
Key Requirements from Statement of Work Event: Post-Demobilization Yellow Ribbon Reintegration Event Dates: 910 January 2027 (with setup access on 8 January 2027) Location: Wisconsin Dells, Wisconsin area Attendance: Approximately 500 personnel Lodging: 205 double-occupancy rooms for the night of 9 January 2027.
Meeting Space: Day 1 (Jan 9): General Session Room for 500, Resource Fair Room, Registration Foyer, Confidential Privacy Room, and two separate childcare rooms (Child/Youth and Infant/Nanny). Day 2 (Jan 10): Six breakout rooms for 100 each, Registration Foyer, and two childcare rooms. A/V: Professional A/V support as specified for all session rooms, including projection, microphones, and high-density Wi-Fi for 500+ users.
Catering: Continuous beverage service and scheduled snack service on both days for adults and childcare areas.
On-Site Support: A dedicated on-site event coordinator must be provided by the contractor. 5. Instructions to Offerors i.
Quotes in response to this solicitation MUST include the Offeror's CAGE Code or DUNS Number. ii. All contractors shall be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for contract award. iii. Submit offers via email to the Primary Point of Contact.
Telephonic inquiries will not be accepted. iv. Quotes must be received no later than 15 November 2026 at 12:00 PM CST. Offers received after this time may not be considered.
What this office paid before
USAspending.gov, last 36 months9 awards matched · tier 1: this contracting office (W912J2) + PSC V231. Most recent:
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Sign in or upgradeAwards updated Fri, Oct 16, 2026 · 11:53 PM CT.
This contracting office
No other open notices from this office · buys mostly Event Planning
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same PSC V231Listing collected from SAM.gov. Always confirm requirements in the original solicitation before you bid.