What the agency is buying
by RFPFinder from the notice and attachments; the solicitation governsThe Department of Defense seeks lodging and meal services for the 115th HSAD mobilization in Winchester and Covington, Tennessee from October 19–30, 2026. This is a firm-fixed-price request for quote evaluated on technical merit, price, and SAM record.
Scope
- Provide 898 hotel rooms (726 in Winchester, 172 in Covington) for 11 and 6 nights respectively.
- Deliver 2,226 meals to Winchester Armory, buffet or individual format.
How to get the bid documents
- Download the 10 documents below (no portal account needed)
- Check the submission requirements in the compliance checklist
- Submit by email before 3:00 AM CT on Oct 18
Details
- Place of performance
- Covington, Texas
- Buyer type
- Federal
- Notice type
- Solicitation
- Solicitation no.
- W912L7-27-Q-0507
- Size standard
- $40M revenue SBA table, NAICS 721110
- Quantity
- 898 rooms and 2,226 meals from notice
- Delivery location
- Winchester and Covington, Tennessee from notice
- Period of performance
- October 19–30, 2026 from notice
- Contract type
- Firm-fixed-price from notice
- Local presence
- Not required
- Amendments
- None since Oct 14
- Contact
- RHONDA LIEN
- Office
- DEPT OF THE ARMY · W7N1 USPFO ACTIVITY TN ARNG
Not stated in the notice: estimated value. Check the bid documents.
Contact details from the source notice. Contact the buyer only about this solicitation.
Key dates
Change log
verified Fri, Oct 16 · 11:30 PM CTNo amendments since posting on Wed, Oct 14; verified Fri, Oct 16 · 11:30 PM CT.
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Notice as published
W912L726Q0507 115TH HSAD COVINGTON & WINCHESTER TN
URGENT - REQUEST FOR QUOTE W912L727Q0507 115TH HSAD Mobilization Lodging and Meals, in WINCHESTER AND CONVINGTON, TN URGENT SMALL BUSINESS SET-ASIDE LOCATION: NASHVILLE, TN (LODGING & MEALS) Hotels no more than 15-30 miles outside of each Armory Tax Exempt form will be sent with award IMPORT INFORMATION PLEASE READ This is a Request for Quote RFQ for the 115TH HSAD Pre-Mob Lodging and Meals for Winchester and Covington, TN. The period of performance is 19 October 30 October 2026. A rooming list will provided.
PLEASE FILL IN THE EXCEL with the HOTEL and MEAL Roster for pricing and send it back to me by SUNDAY, 18OCT26 at 3:00PM CST. ****NOTE THIS CLOSES ON A SUNDAY - SUNDAY, 18OCT26 at 3:00PM CST - DUE TO THE START DATE ON MONDAY, 19 OCT 2026****** This requirement is being advertised as Small Business set-aside; the North American Industry Classification System (NAICS) Code is 721110 with a size standard of $40M. All responsible sources may submit an offer, which shall be considered by this Agency. The following clauses are applicable to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52-212-2 Evaluation Commercial Items, FAR 52-212-3, Online Reps and Certifications, FAR 52.212-4 Contract Terms and Conditions-Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, FAR 52.225-1 and Buy America Act Supplies.
Please see the attached PWS, HOTEL and MEAL Roster
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