What the state is buying
by RFPFinder from the notice; the solicitation governsThe Commonwealth of Kentucky seeks bids to replace HVAC systems and hot water tanks at Oakwood Facility across ten cottages. Bids are evaluated as sealed bids and must be submitted online by November 10, 2026.
Scope
- Phased replacement of air handlers, condensing units, boilers, and hot water heaters
- Duct modifications, electrical panel replacements, and mechanical room work across ten cottages
How to get the bid documents
- Open the notice on Kentucky Finance & Administration Cabinet - eMARS Vendor Self Service (VSS)
- Read the notice; the source lists no attachments
- Submit by portal before 1:30 PM ET on Nov 10
To submit, you need a free account at Kentucky Finance & Administration Cabinet - eMARS Vendor Self Service (VSS).
The source notice lists no attachments.
Open the original listing on the agency portalDetails
- Place of performance
- Other, Kentucky
- Buyer type
- State
- Notice type
- RFB
- Solicitation no.
- RFB-785-2700000171
- Category
- Construction · beta
- Delivery location
- Oakwood Facility, Kentucky from notice
- Local presence
- Not required
- Amendments
- None since Oct 13
- Contact
- Susan Ward
- Office
- Facilities & Support Services · Finance Facilities/Support Svc
- Susan.Ward@ky.gov
- Phone
- 502-226-0335
Not stated in the notice: estimated value, contract type, period of performance. Check the bid documents.
Contact details from the source notice. Contact the buyer only about this solicitation.
Key dates
Change log
verified Thu, Oct 15 · 2:17 AM ETNo amendments since posting on Tue, Oct 13; verified Thu, Oct 15 · 2:17 AM ET.
Report a problem
Notice as published
RFB-102-27 CHFS OAK Replace HVAC & Hot Tank
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.*** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED. On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system.
Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct. ** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
The project consists of the phased replacement of air handlers and condensing throughout multiple cottages at Oakwood Facility including 101, 102, 104, 105, 109, 110, 114, 115, 116, and 118. Existing air handlers shall be removed. Duct modifications shall be provided to accommodate multiple air handlers and electric duct heaters being provided in the mechanical rooms of cottages.
Hydronic boilers and indirect domestic hot water storage tanks shall be removed. Gas fired domestic water heaters shall be provided to replace indirect storage tanks. Electrical panels and disconnects shall be provided and replaced to accommodate HVAC and Plumbing modifications.
Work shall be performed in a phased approach, with only one cottage being available at a time. This individual cottage will be unoccupied at the time of construction.
Responses due: 11/10/2026 1:30 PM Public bid opening: 11/10/2026 3:00 PM
NIGP codes: 912 RFB-102-27 CHFS OAK Replace HVAC & Hot Tank
Attachments (download from the VSS portal): Final_RFB_785_2700000171_1_SO_FORM.PDF
This contracting office
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same contracting officeListing collected from Kentucky Finance & Administration Cabinet - eMARS Vendor Self Service (VSS). Always confirm requirements in the original solicitation before you bid.