What the county is buying
by RFPFinder from the notice; the solicitation governsMontgomery County Board of Elections seeks proposals from logistics and moving companies to transport voting equipment to 141 polling locations across Montgomery County for the May and November elections of 2027 and 2028, with an option to extend for one additional two-year term. Proposals will be evaluated using best value tradeoff; attendance at the mandatory pre-proposal meeting on November 10, 2026 is required.
Scope
- Deploy and retrieve voting equipment (SAFE carts and wooden boxes) to 141 polling locations
- Transport from Montgomery County Board of Elections headquarters in downtown Dayton to polling sites
How to get the bid documents
- Open the notice on Ohio DAS - OhioBuys (Ivalua) + OH|ID
- Read the notice; the source lists no attachments
- Submit by portal before 1:30 PM ET on Jan 13, 2027
To submit, you need a free account at Ohio DAS - OhioBuys (Ivalua) + OH|ID.
The source notice lists no attachments.
Open the original listing on the agency portalDetails
- Place of performance
- Ohio
- Buyer type
- County
- Notice type
- RFP
- Solicitation no.
- PP-2026-0066
- Category
- Transportation · beta
- Delivery location
- 141 polling locations across Montgomery County, Ohio from notice
- Period of performance
- 4-year base (May 2027 through November 2028) plus one 2-year option (2029-2030) from notice
- Local presence
- Required
- Amendments
- None since Oct 16
- Contact
- Ron Strong · Senior Buyer
- Office
- Board of Elections
- strongr@mcohio.org
- Phone
- (937) 255-4699
Not stated in the notice: estimated value, contract type. Check the bid documents.
Contact details from the source notice. Contact the buyer only about this solicitation, and note the question deadline.
Key dates
- Pre-bid location
- Montgomery County Administration Building Board of Elections Mezzanine Level, 451 West Third Street, Dayton, Ohio 45422
Change log
verified Sat, Oct 17 · 2:16 AM ETNo amendments since posting on Fri, Oct 16, 2026; verified Sat, Oct 17 · 2:16 AM ET.
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Notice as published
Montgomery County Board of Elections Voting Equipment Transportation
Released: October 16, 2026 12:00 AM EDT Pre-proposal meeting: November 10, 2026 9:00 AM EST (mandatory) at Montgomery County Administration Building Board of Elections Mezzanine Level 451 West Third Street Dayton, Ohio 45422 Questions due (Proposer Questions Deadline): December 1, 2026 3:00 PM EST Answers posted by: December 15, 2026 4:00 PM EST Responses due (Proposal Submission Deadline): January 13, 2027 1:30 PM EST
The Montgomery County Board of Elections is requesting proposals from qualified logistics and moving companies to assist with the deployment and retrieval of voting equipment for the May and November Elections of 2027 and 2028 with the option to extend the contract for one additional two-year term for years 2029 and 2030.
We are looking for a reliable partner to transport equipment from our headquarters to 141 polling locations across Montgomery County.
Our facility is located in downtown Dayton, OH, and is equipped with a two-bay loading dock to facilitate efficient loading and unloading. Because the equipment includes heavy metal SAFE carts (approx. 800 lbs each and on caster wheels) and wooden boxes (approx.
400 lbs each and on caster wheels), we highly encourage prospective bidders to view the equipment in person to ensure accurate quoting and logistical planning.
Please review the attached scope of work, equipment dimensions, and submission requirements.
All potential proposers must attend the mandatory pre-proposal meeting that is listed in the official RFP on the OpenGov website.
Thank you for your time and consideration. We look forward to potentially working with you.
Sincerely,
Jeff Rezabek, Director
Montgomery County Board of Elections
All questions about the RFP itself, or the contents herein, Proposers must use the OpenGov Question and Answer portal.
For OpenGov questions or issues, please reach out to Ron Strong at [email on the source notice] or call the Montgomery County Purchasing Department at 937-225-4699.
NIGP codes: 57834 Election and Voter Equipment and Supplies, Electronic; 57835 Election Equipment and Supplies, Non-Electronic; 96126 Crating and Packing Services for Transportation (Including Material Handling Services); 96182 Transportation Services (Not Otherwise Classified)
Listing collected from Ohio DAS - OhioBuys (Ivalua) + OH|ID. Always confirm requirements in the original solicitation before you bid.