What the county is buying

by RFPFinder from the notice and attachments; the solicitation governs

The Charlotte Mecklenburg Library is seeking an audio-visual production partner for the Main Library Grand Opening events. Offers will be evaluated on the basis of best value.

Scope

Audio-visual production services for five events at the Main Library
Collaborative development of final scope after award

Submission: emailDays to respond: 15

CompetitionCompetition unknownNo award history or sole-source language found for this buyer and code.

From USAspending awards and the notice text, recomputed nightly (Oct 7). A signal, not a verdict.

How to get the bid documents

Download the 1 document below (no portal account needed)
Check the submission requirements in the compliance checklist
Submit through NC Division of Purchase & Contract - Electronic Vendor Portal (eVP) (free account) before 10:00 AM ET on Oct 23

To submit, you need a free account at NC Division of Purchase & Contract - Electronic Vendor Portal (eVP).

Documents · 1 item, 1 file

PDF
Charlotte Mecklenburg Library AV RFP_MB (003).pdf381 KB · 17 pages
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Open the original listing on the agency portal

Details

Place of performance: North Carolina
Buyer type: County
Notice type: RFP
Solicitation no.: 940RFP092326
Category: Event Planning · beta
Delivery location: Main Library from notice
Contract type: Time and materials from notice
Local presence: Not required
Amendments: None since Sep 23
Contact: Walter Freeman

Not stated in the notice: estimated value, period of performance. Check the bid documents.

Contact details from the source notice. Contact the buyer only about this solicitation.

Key dates

Wed, Sep 23Posted

Not statedQuestions due

Fri, Oct 23 · 10:00 AM ETResponses due · 15 days left

Change log

verified Thu, Oct 8 · 2:16 AM ET

No amendments since posting on Wed, Sep 23; verified Thu, Oct 8 · 2:16 AM ET.

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Notice as published

Audio/Visual Services for Main Library Opening Events

The New Main Library Grand Opening will include five events during the week of April 26, 2027. Dates, times, attendance estimates, program elements, and technical requirements are preliminary and may change as planning continues. 1.

Staff Celebration & Preview - April 26, 2027, 10:00 a.m.-3:00 p.m. 2. Press Preview & Media Event - April 27, 2027, 10:00 a.m.

Donor Recognition & Celebration Event - April 29, 2027, 5:00-9:00 p.m. 4.

Ribbon Cutting - May 1, 2027, 9:00 a.m.-10:00 a.m. 5. Public Opening Day - May 1, 2027, 10:00-3:00 p.m.

The selected firm will serve as the library's audio-visual production partner for all five events. The final scope will be developed collaboratively after award, following site access, confirmation of event programs, and review of the library's in-house technical systems. Library-owned equipment should be used when practical, compatible, and cost-effective.

List attached.

Special instructions: https://www.cmlibrary.org/rfp

Listing collected from NC Division of Purchase & Contract - Electronic Vendor Portal (eVP). Always confirm requirements in the original solicitation before you bid.